MINUTES OF THE MONTHLY MEETING OF SHERBURN-IN-ELMET PARISH COUNCIL
HELD IN THE HARRY MOUNTAIN ROOM AT EVERSLEY PARK CENTRE ON MONDAY
DECEMBER 14th 2009 @ 7PM
Present: Councillors Miss B. Wilson (Vice Chairman), Mrs. J. Brown, M. Hobson, N. Mossman, C. Lake. H. Spence, I. Sorby, Mrs S. Hoyland (Asst.Clerk/Project Officer) and Mrs M. Gibson (Clerk)

Also present: County Councillor M. Jordan, Pc Richardson, District Councillor B. Packham, Mr Tony Norris, NYCC waste Reclamation Officer and 4 members of the public. 

70. APOLOGIES FOR ABSENCE
Councillors Mrs S. Mossman, Mrs D. Martin & N. Martin.

71. DECLARATION OF INTERESTS.
No Councillors had interests to declare.

72. ELECTION OF CHAIRMAN-Miss B. Wilson was proposed by Councillor Hobson and seconded by Councillor Mrs Brown and unanimously elected as Chairman.
ELECTION OF VICE CHAIRMAN.-M. Hobson was proposed by Councillor Hobson and seconded by Councillor N. Mossman.
I. Sorby was proposed by Councillor Mrs Brown and seconded by the Chairman.
A paper ballot was proposed by Councillor Mrs Brown and seconded by Councillor Mossman.
Councillor I. Sorby was duly elected as Vice Chairman

73. MINUTES OF THE LAST MEETING.
Minutes of the meetings held on Monday November 9th 2009 (previously circulated) were approved and signed by the Chairman.

74. PRESENTATION BY TONY NORRIS, NYCC WASTE RECLAMATION OFFICER
Mr. Norris reported that it long been desired by this village that a Household Waste Recycling Centre should be installed. This had become more important when sites at Ferrybridge stopped residents outside West Yorkshire using them, permits are now needed to use Ferrybridge and it costs NYCC £70,000 annually to have this access for North Yorkshire residents. The District Council have been pushing for a site in Sherburn-in-Elmet and funding was made available in April 2009 for the provision of a site, it is hoped this site will increase recycling in the area from 70% to 75%. This site would be bigger than the one at Tadcaster which is unable to cope with any more usage. Initially 8 sites were identified but this has now been shortlisted to 4. Councillor Spence felt that site 5 at Church Hill (old quarry site) would not be feasible because of the access/egress being up Church Hill which is narrow and busy enough. Mr Norris agreed that this was not a good site. On the whole sites 1 & 3 on the Trading Estate were preferred by the Councillors. If any Councillors think of other sites which they would like to be considered please let Mr Norris know before Christmas. Mr Norris reports that this scheme is presently going through planning process which means consultation with SDC, Environmental Health, Highways etc. Mr Norris would like to attend again in 2-3 months to let the Council know what sites are approved and get the Councils decision.

75. PUBLIC OPEN SESSION
Resident concerned about footpath Low Garth Road/Carr Avenue which is very uneven and needs attention. County Councillor Jordan took details and will deal with.
Complaints also received about cars parking on pavements in Eversley Garth Crescent Pc Richardson will look into this.

76. POLICE ISSUES.
Pc Richardson reported that forms are now available for public to report speeding, forms are available in the Parish Council office. The Police have also been dealing with poaching around the area 22 arrests were made some from as far away as Blackburn. Traffic speeding and volume tapes had been installed on a lot of the roads around the area.

77. NORTH YORKSHIRE COUNTY COUNCIL ISSUES.
a) Traffic Problems Wolsey Croft- County Councillor reports that this has been delayed and should be completed in January.
b) Salt Bins, Church View-NYCC letter confirming that Church View is an adopted Highway.
c) Trees at side of Bypass Moor Lane-County Councillor reports that this is still ongoing.
d) Footpath Bypass to Tennis Courts –NYCC state that this is not a High Priority area.
e) NYCC dealing with overgrown trees over light Church View. County Councillor reports that these trees are the Clubs and Highways have asked them to get them trimmed back.
f) To Report Trading Standards are to monitor weight limit on Moor Lane in December.
g) To Report update on footpath Beech Grove/Kirkgate.-Letter from NYCC stating that this is now at the Consultation stage with user groups and will keep us informed. Agreed Clerk write and state we instigated this adoption and we hope it will go ahead as swiftly as possible.
County Councillors Reports for Information Only
NYCC Budget County Councillor reports that Parish Council will be asked to Area Committees when the budget is being discussed and will be asked for their comments on the proposed budget.
Flood Management NYCC now have a Flood Management Officer.
*Canny* Project this has been set up by the Community Accounting Service to help small voluntary groups. Any groups wanting information please contact County Councillor Jordan.
Transition Towns & Villages this is an eco-friendly problem solving group. One group helps elderly people with gardens they cannot manage putting them in touch with people who grow food on the land. Another group in Scarborough are contacting shops regarding power saving ideas.

78. CORRESPONDENCE
i) To Report NY Police Neighbourhood Profile Guides scheme-volunteers required for this group. Clerk reports that Councillor Mrs Mossman has expressed an interest, Clerk would check and let Mr Brook know as soon as possible.
ii) To Report request for litter bin @ Finkle Hill adjacent footpath Coop/Boots this has been discussed at F & GP Meeting Councillor Martin was checking on this.
iii) To Report letter from Insurance Company our present insurance covers the liability for the salt bins provided we do not spread the salt.
iv) To Report copy of Selby Retail & Leisure Study disc is in office if any Councillors wish to take this-it is 379 pages long.
v) To Report letter from White Rose Sports & Social Club acknowledging that Councillor Sorby now our representative and also complaint regarding hedge North Drive side and dogs fouling playing area, asking for signs and bins. Resolved Clerk ask Probation about doing hedge work and the letter be referred to the F & GP Committee.
vi) To Consider street names. Letter from SDC requesting Councils suggestions for future developments in the village. Resolved that Clerk write and ask why we cannot be asked on specific areas as in the past.
vii) To Report request to purchase piece of land adjoining Pasture Court (backing on to Fairway bowls area). Councillors not in agreement with sale of this area, but agreed this be passed to Fairway Committee for their comments then sent to SDC with all views.
viii) To Report SDC Standards Committee ballot result. J. Brown 3 votes, J. Chappnell 6 votes, J.M. Duggan 1 vote, B. Marshall 3 votes and A. Wytchwood 5 votes.
viii) To Report request from Cricket Club for help towards cost of new pavilion roof at a total cost of £1350.00. Resolved this be passed to F & GP Committee and Clerk send out Grant form and explain these are dealt with at March/April meeting.
x) To Report Selby & District Day Centre request for usage of Eversley Park Centre (which could mean structural changes to the building) As this letter is a little vague about their needs Eversley Park Centre Committee have asked them along to their next meeting on the 5th January to find out what exactly they have in mind any Councillor interested are welcome to attend this meeting.
xi) To Report letter from Sustainable Communities regarding *Empowering Parish & Town Councils* -sent to all Councillors for their comments and action.
xii) To Report letter from SDC regarding Precept for 2010/11. We have 2133 Ban D properties in this village.

79. PARISH COUNCIL BUSINESS
a) PLANNING
i) Planning one plan for Peter Pan Nursery been dealt with tonight. Next Planning Meeting 11th January 6.30pm.
ii) Update on Planning Portal Clerks still trying to find out if PC qualify for the BT Grant towards this project.
b) FINANCE & GENERAL PURPOSES.
i) To Receive recommendations of Finance & General Purposes Committee and discuss any matters. These minutes were approved as recommended apart from the Precept which is separate issue on this agenda.
ii) To Agree Precept requirements for 2010/11. Councillor Mossman proposed and Councillor Hobson seconded that the precept should stay as last year and not be increased as proposed in F & GP minutes a vote was taken and it was Resolved by 5 votes to 2 that the Precept should remain same as last year.
iii) To Report progress on Proposed Village Website Councillor Spence reports that no effective progress has been made on this as due to pressure of work he has been unable to progress this matter. Chairman reports that Eversley Park centre happy to put our Minutes on their website free of charge until we get our site sorted out. Resolved that this offer be accepted.
iv) To Report request for maps of the village for sale County Councillor Jordan reports that we are unable to go further with this.
v) To Report Council can now co-opt a new member- notice in notice board and closing date for applications 21st December. Cooption will be dealt with at January 18th meeting.
vi) To Report that Sherburn Appraisal cheque has now been cleared.
vii) To Discuss Staffing & Grievance Bodies for the Council Councillor Spence had asked for this to be on agenda following training session at YLCA, this should not be the same Councillors for both bodies. Councillor Mrs Brown states that the staffing body can call on any other Councillor to deal with any grievance which arises.
viii) To Discuss/Consider agenda Councillor Spence had also raised this, he felt that Public Session should not be minuted but recorded separately as they do not constitute part of the formal meeting. Clerk had checked with SLCC and YLCA and they were happy with our present agenda and minutes. After much discussion it was Resolved that Council happy with minutes as recorded at present. Councillor Spence also wanted a property Sub-Committee set up to deal with Council properties to be put on next months agenda but Councillors Resolved that such a Committee was not required.

c) RECREATION AND SPORTS.
i) To Report progress on Eversley Park Project-Chairman reports that the quotation have come in 35k over budget so some changes are being proposed to get it back under budget.
Resolved that Mr Murphy be asked to our next Parish Council meeting in January. Or ask for a written report which can be sent to all Councillors and if necessary an extraordinary meeting of the Parish Council could be called. Chairman also reports Community Association have been asked to put in for funding for more trees for this project if the Council agrees. Resolved that Council agree to this proposal.
ii) To Report/Consider Probation Service work. Proposed Clerk ask if they will do hedge at Finkle Hill recreation Ground.
iii) To Report on Sherburn Bowls Footpath work letter received from Bowls regarding this and also grass and hedging work. F & GP Committee had looked at this and Councillor Martin was dealing with this.
iv) To Report on Town Twinning. Councillor Mrs Mossman not at meeting so no report.
v) To Consider seat for Village Centre Area still awaiting reply from owners of the land.
vi) To Consider work needed from RoSPA report. Resolved that Clerk send list of work needed to Record and ask for a quotation before January 11th F & GP meeting.
vii) To Appoint new Representative for Rugby Club. Resolved that Councillor Hobson be elected to this Club.

d) COMMUNITY SAFETY & POLICE
No matters arising on this.

80. OTHER REPORTS
a) Selby Rail Users –No report
b) Community Investment Prospectus (CIPs)-.Chairman reports that at meeting last week 2 grants were approved £500 for Church Fenton Cricket Club and also £500 towards mower for Sherburn Church yard volunteers.
c) Gala Committee- Councillor Lake reports good switch on for the lights 170 children attended and all got gifts from Santa.
d) C.A.B. –Councillor Mrs Brown reports we shall be receiving letter regarding donation. They are at present recruiting volunteers which had been quite successful.
e) Community Association – Chairman reports they have applied for funding for Church yard which was successful and are to apply for trees for EP Project now they have Council approval.
f) Parish Forum, Selby-No report.
g) Eversley Park Centre – Chairman and Councillor Mrs Brown had met with Chairman and Manager of the Centre and had a very amicable and productive meeting. The EP Committee are happy to follow the guidance of the Council on proposed projects for the Centre. They also made the Councillor aware of what work could need attention in the near future; The boilers and cookers are now 15 years old and though working at the moment could need replacement at any time- who is responsible for this cost? Also the footpath outside the centre is now becoming uneven and needs attention in the near future. Electrical check; it has been suggested this be done partially every year instead of leaving for 5 years is this for the Parish Council or the Committee to pay for. Resolved this be put on agenda for next F &GP Meeting. Chairman was appointed as Council’s Representative on the Committee
h) Yorkshire Local Councils Association –Councillor Mrs Brown reports that at meeting Vehicle Speed detection devices were discussed this has been instigated all over the area.
Agreed this should be put in next Informer. Next meeting in March will be discussing electronic planning proposals.
i) Youth Drop in-No report
j) J.A.G.- No meeting held.
k) Renaissance Project.-agreed this could be taken off agenda at the present time.

81. Clerks Report-for information only.

82. FINANCE
Cheques totalling £5099.78 were agreed and signed by the Council.